Facilities Planning & Capital Projects Coordinator

JOB SUMMARY:  Under the direction of the Chief Facilities Operations Officer, the Facilities Planning & Capital Projects Coordinator will support the development of a multi-year capital expenditure (CapEx) plan and help to supervise capital projects. The Facilities Planning and Capital Project Coordinator will participate in collecting building asset data, documenting existing infrastructure conditions, assisting with cost/repair projections, and helping translate facility needs into an organized long-term capital strategy. This role provides hands-on experience collaborating with operations, maintenance, compliance, real estate, and finance teams in a large multi-site behavioral health and educational organization.


ESSENTIAL DUTIES:

1. Assist in gathering building system data (HVAC, roofing, structural, electrical, plumbing, life safety, interior finishes, etc.) across multiple campuses.
2. Conduct facility walkthroughs to observe, photograph, and document conditions of building assets.
3. Support development of a structured building asset database (age, useful life, replacement cost, lifecycle status).
4. Assist with estimating cost projections using internal and external data sources, historical pricing, vendor quotes, and industry benchmarks.
5. Help prepare preliminary multi-year CapEx forecast reports and prioritization summaries.
6. Organize drawings, warranties, equipment records, and other facility documentation within a digital file system.
7. Review industry standards to understand equipment lifecycle expectations and capital planning methodologies.
8. Collaborate with compliance, safety, and licensing teams to understand regulatory considerations that influence capital projects.
9. Support communication with vendors/contractors when gathering information.
10. Attend relevant department meetings, supervision, site visits, and training as assigned.
11. Maintain confidentiality regarding agency operations and building security information.
12. Maintain high ethical and professional standards in accordance with agency policy.
13. Perform general administrative and documentation tasks associated with this position.
14. Other duties as assigned by management.

QUALIFICATIONS:
 

1. Education:  Minimum High School Diploma required. Bachelor’s or Master’s degree in Architecture, Engineering, Construction Management, Facilities Management, Urban Planning, Business Analytics or a related field, or relevant experience preferred.
2. Licensure:   N/A.
3. Competency/Skills:

• Strong data, analytical, or organizational skills.
• Interest in building systems, infrastructure maintenance, construction, or real estate planning.
• Ability to maintain confidentiality regarding building security, infrastructure vulnerabilities, and sensitive documents.
• Core Expertise: Possess skill, knowledge and abilities to perform the essential duties of their role; keeps knowledge up to date.
• Independent Judgment: Demonstrate ability to perform job responsibilities with a high degree of initiative and independent judgment.
• Cultural Competency: Demonstrate awareness, sensitivity and skills in working professionally with diverse individuals, groups and communities who represent various cultural and personal background and characteristics.
• Interpersonal Communication: Communicate clearly using verbal, nonverbal, and written skills in a professional context; demonstrates clear understanding and use of professional language.
• Professional & Ethical Conduct: Adhere to professional values such as honesty, personal responsibility, and accountability; Applies ethical concepts within scope of work and adheres to Agency policies and procedures.
• Collaboration and Teamwork: Function effectively as a member of a professional team that includes employees, clients and family members.
• Problem Solving & Decision Making: Recognize problems and responds appropriately; gathers information and sorts through it to identify and address root cause issues; makes timely decisions.
• Service Orientation: Anticipate, recognize, and meet the needs of others, whether they are clients or not.
• Technical Proficiency: Demonstrate competence in utilizing Agency computer systems and software, including Excel or similar data management tools, as required to perform essential job functions.

4. Experience: Experience with facility tours, construction, blueprint reading, lifecycle cost calculations, building trades, or asset management is helpful but not required.
5. Other:         Possess and maintain a valid Ohio driver’s license for some local travel between Agency sites.
    

       
 

Wingspan Care Group (“Wingspan”) is the not-for-profit parent company of Applewood Centers, Inc., Bellefaire Jewish Children’s Bureau, Bluestone Child & Adolescent Psychiatric Hospital, and Lifeworks. The mission of Wingspan is to provide organizational efficiencies at the operational, administrative, and fiscal levels for its subsidiary agencies so that they may focus on their respective missions. Wingspan is an Equal Opportunity Employer. Wingspan’s policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Wingspan also prohibits harassment of applicants or employees based on any of these protected categories.